Potter’s Place Rules and Regulations
Additional Guidance for Seasonal Campers
In addition to “Potter’s Place Rules and Regulations” the below guidance is provided to All Seasonal Campers:
SEASONAL CONTRACT: There is not nor has there ever been a contract for seasonal campers. Your word and payment is contract that your actions will be in complete compliance with posted signage and all published rules, regulations, and guidance. Failure to do so may result, without refund, in your departure from the campground.
TRAILERS AND MOTOR HOMES: No camping unit will be accepted for a seasonal site if it exceeds (10) years old based on model year of manifacture. Units presently on the grounds are grandfathered to the current owner by management and must be maintained and in operational (RVs) or towable condition (trailers).
SEASONAL OCCUPANCY and GUESTS: Seasonal sites are rented to (1) or (2) occupants only. Overnight guests are permitted if registered and paid and only if the occupant is present. Seasonal campers may not rent, lease, or allow any other to occupy their trailer in their absence.
SEASONAL PAYMENT: The seasonal rate allows long-term campers five and a half months of camping at a rate equal to that of (2+) months. The seasonal rate is site rent only and does not include addition charges (i.e., pump-out service, additional electric charges for use beyond the norm, Wi-Fi use, off-season storage, etc.). ALL returning seasonals MUST NOTIFY campground management of their intent to return by September 1st of the current year. This is the time of year that we start contacting perspective seasonal campers for the up-coming year. Failure to notify management of your intent may result in your loss of a seasonal site.
The seasonal rate for each upcoming year will be posted around September 1st of the current year. “Seasonal Campers” are afforded discounts and payment options as listed below:
1. A 10% discount to the base rate of the upcoming season is afforded if payment IN-FULL is received by September 15th of the current year. Maine Sales and Use Tax is charged on the reduced base rate.
2. Full rate (plus Maine Sales and Use Tax) is charged after September 15th. This amount may be paid in one of three ways:
a. In-Full: full seasonal rate (plus Maine Sales and Use Tax) prior to October 15th.
b. (2) equal payments of ½ the seasonal rate (plus Maine Sales and Use Tax). The first to be received by October 15th and the second by received by May 15th.
c. (4) equal payments of ¼ the seasonal rate (plus Maine Sales and Use Tax). Payments must be received by October 15th, December 15th, March 15th, and May 15th.
All seasonal payments MUST BE paid IN-FULL prior to May 15th.
SEASONAL PAYMENT REFUND:
1. Prepayments are fully refundable if notification is received 45 days prior to and site is available by May 1st.
2. If site is not available by May 1st you will be charged at the daily rate without discounted days until the site is available.
3. Payments will not be credited or transferred to another.
4. Storage Fees will be charged twice the posted monthly storage fee for all trailers not removed from the grounds.
5. Refunds in-full or in-part will be considered in cases of hardship at management’s discretion.
MAIL AND PARCELS: Anyone desiring to receive mail and parcels while in Maine need to obtain a P.O. Box at one of the local Post Offices. No personal mail or parcels will be received at the campground.
SITES and CAMPING UNIT: Sites and surrounding area will be kept clean and free of rubbish and clutter. The exterior of all camping units will be clean and free of mold and black streaks. Only minimum storage underneath your camper is permitted. Display of “tchotchkes or chotskes”, otherwise known as yard-junk will be kept to a minimum.
STORAGE: On-site storage is available at fees indicated below:
1. $50.00 for “off-season” storage of your primary trailer ON your site or in the storage lot.
2. $50.00 per month for any trailer other than your primary (boats, cargo, utility).
STRUCTURES: No structures of any type will be built or brought into the campground without (granted) permission from management. Parameters are as follows:
1. NO PERMANEMT STRUCTURE of any type is authorized.
2. SHEDS: No more than (1) shed per site: Limited to measurements of 6’x8’ or 7’x7’. Must be neutral in color to fit in with the surroundings. Must be within the constraints of your site. Must not encroach on adjoining site or hinder another’s view. If you want a shed, take no steps in obtaining one without speaking with management first.
3. DECKS: May be constructed to enhance the enjoyment and comfort of your site with approval of management. (Specific materials and construction parameters apply)
4. ENCLOSURES: Only manufactured screen houses and screen rooms are allowed. No “stick-built” freestanding or deck enclosures will be authorized. This type of enclosure could result in certain property taxes being levied against you by the Town of Lebanon, Maine.
5. RESPONSIBILTY FOR REMOVAL of decks and sheds lies on the current occupant of the site.
TRAILER SALES: Trailers owned by you may be sold by you at private sale as with any property belonging to you. You may not however, state or imply in any way the buyer is also purchasing the right to the site that the trailer is currently on, that you are transfering payment and site to them, or that any seasonal spot within the campground is available or included in the sale. Any trailer that exceeds the 10 years of age based on model year of manifacture that has been grandfathered to you that is sold must be removed by you or the buyer. If you are thinking of selling speak to management to ensure all parties are clear on what can and cannot be done.
GOLF CARTS: Golf carts are permitted as stated in " Potter's Place Rules and Regulations". Golf carts and Low Speed Vehicles (LSV) appear similar. Laws vary between the two. LSVs require insurance and state registration as it may be operated on public roadways. Golf carts are made for golf coures and operate at a slower speed. Golf carts being operated in Maine on golf courses and spaces open to the public (campgrounds included) require you to have liability insurance.
1. Golf carts may not be used for joyriding within the campground.
2. Golf carts are not allowed beyond the dam or on the fields and trails opposite the pond.
3. Current applicable fees for golf carts per month are $10.00 for gasoline powered carts
and $20.00 for electric carts.
OUT-DOOR LIGHTING: May be utilized within the constraints of your site. No lighting will be affixed to any tree. Lights are to be off during daylight hours and turned off prior to you turning in for the night.
TARPS: Tarps of neutral colors (forest green, brown, or gray) may be used to help weatherproof your belongings. Blue tarps may be used for winterization only, may NOT BE INSTALLED prior to Columbus Day Weekend, and must be removed prior to opening day. These blue tarps are inexpensive for a reason. They are cheap and designed for one-time use. They deteriorate very quickly and the shreddings end up in the woods, tangled in lawnmower blades, and get wound up in the debris loader.
END-OF-SEASON CLOSING: Prior to the end of your camping season all necessary measures must be taken by you to ensure items belonging to you are stowed properly for the off-season.
1. All outside furniture and decorations are stowed away in your trailer, shed, deck box, or secured on your deck.
2. Any screen rooms will be dismantled down to the skeleton and fabric stowed away.
3. All hardware will be removed from trees.
4. All tie downs and clotheslines will be removed.
5. Hoses will be rolled up and stowed away.
6. All yard ornaments and solar lighting put away.
7. All items stored under your deck or trailer are secured from any winds.
8. No pool items were left in the pool area.
These steps are necessary to prevent damage to your property and the equipment used during the fall and spring cleanups effort.
OFF-SEASON ACCESS: All seasonal campers are allowed and encouraged to visit the campground during the off season. Town ordinance requires that all seasonal campgrounds disconnect provided electric service by November 1st of each year. No overnight stays are allowed after closing or prior to opening. No vehicles are to proceed pass to entrance parking lot after the official closing date or prior to April 24th without managers approval.
VACATING: Historically, seasonal campers opting to not remain seasonal tenants here at Potter’s Place have treated the campground and ownership with the same high respect that they received while they were here. These campers left sites as good, if not even better than, as when they moved onto them. An extremely small percentage of departing long-term campers, however, did not show the same amount of pride. These circumstances have driven the need to draft a “Site Vacating Checklist.” This checklist will be provided to all vacating seasonal campers as to ensure complete understanding of what is expected of the vacating party by campground management. Once all necessary steps have been taken to ensure the site is ready for the next tenant, the vacating tenants and campground management will walk the site together to ensure that the site is ready for the next camper. The “Site Vacating Checklist” will be signed by both the tenant and a member of management, a copy will be provided to the tenant, and a copy retained on file.